GAZI UNIVERSITY SCHOOL OF FOREIGN LANGUAGES
REGULATION ON EDUCATION AND EXAMINATION
Section 1: General Principles, Objectives, Scope and Grounds: The objective of this regulation is to set out the methods and principles to be applied in the compulsory foreign language education and the foreign language preparatory program in the School of Foreign Languages at Gazi University, in accordance with the Law No. 2547 related with the clause of the 5th Article (I). This regulation has come into existence in accordance with the 7th Article of the Regulation on the Foreign Language Education at Higher Education Institutions and the Principles of Foreign Language Education, published in the Official Gazette No. 27074 on 4 December 2008.
Section 2: Foreign Language Preparatory Program Students, Article 2- Foreign Language Preparatory School students are those: a. who have been enrolled in an undergraduate program in which the medium of instruction is partly or totally English, b. those who have not taken the Proficiency Exam (Exemption Exam) held at the beginning of every academic year or those who have taken the exam, yet have not successfully passed it.
The Aim of the Education: Article 3- The aim of the preparatory school is to equip students with foreign language skills, necessary to follow the courses which are carried out in foreign languages in their related undergraduate programs.
The Duration of the Education: Article 4- The Preparatory School Program shall consist of 1 (one) year. Students with an average score of 29.49 or lower at the end of the first semester of the preparatory program shall lose their rights of attendance to the second semester. These students shall not take the Final Exam and but may apply to the Summer School. However, they shall be considered as having completed the preparatory program successfully if they get a score of 59.50 or higher at the Proficiency Exam in the following September. If they fail in this exam, they shall repeat the preparatory school for the second time. The students, who fail at preparatory school 2 times in a row, shall be discharged from the school in case they fail in the Proficiency Exam held at the beginning of the 3rd academic year. The discharge issues shall be concluded by the institutions which students are registered at. Students, having failed owing to their absenteeism, shall not take the Final Exam, yet they may attend the Summer Program if their average score later in this year is 54.50 or higher. Moreover, students having failed owing to their absenteeism shall take the Proficiency Exam regardless of their average scores.
Article 5- During the preparatory program, there shall be at least 20 (twenty) hours of lessons per week. Weekly courses shall be increased depending on the semesters and/or levels of the groups.
Exams: Article 6- In the preparatory school program, students shall take the following exams: The Proficiency Exam, Level Placement Exam, Midterm Exams, Quizzes or Pop Quizzes and Final Exam. Each exam shall be both oral and written.
Students who have qualified to register at our university through the Foreign Language Proficiency Exams held by the Council of Higher Education (OSYM), who have enrolled in a program for the first time and who have been described in the 2nd Article, shall take the Foreign Language Proficiency Exam prepared by the School of Foreign Languages. Students, who have been successful in this exam, shall be considered as exempted from the Foreign Language Preparatory Program and commence directly to their faculties in which they have enrolled at the beginning of the semester. The score considered successful is 59.50 out of 100 for every undergraduate program. Students, transferred laterally or vertically from a higher education institution to any undergraduate program at Gazi University with a compulsory foreign language preparatory program, regardless of whether they have taken a preparatory school program previously or not, shall be successful in the Foreign Language Proficiency Exam held by the School of Foreign Languages at Gazi University. It is compulsory for those who could not attend to this exam or those who have taken the exam but have not passed it, to continue the preparatory school. The documents and scores necessary for the exemption from the Foreign Language Preparatory Program are as in the table below. The exemption exam students of the Education Faculty (students of English, French, German and Arabic Language Teaching) take and the exam other students take are different. Students, intending to be exempted from the Foreign Language Preparatory Program, shall submit the originals of the documents hereby, not older than 3 years through a petition, to the Management of the School of Foreign Languages, at the latest one week before the beginning of classes in the new academic year.
b) Level Placement Test- Students, having failed in the Foreign Language Proficiency Exam (the Exemption Exam), held at the beginning of each academic year, shall be placed in classes pursuant to their language levels, in accordance with the results of the level placement test.
c) Midterm Exams- All students studying at the Foreign Language Preparatory School shall take these exams. The number of the midterm exams shall be determined by the School Board at the beginning of each academic year and midterm dates shall be announced by the Directorate of School.
d) Quizzes- in addition to the midterm exams, quizzes shall also be given and the number of the quizzes during an academic year shall be determined by the School Board.
e) The Final Exam: Of students studying at the School of Foreign Languages, those who have fulfilled the compulsory attendance at the expected level and who have a score of 29.50 or higher at the end of the first semester, shall qualify to take the final exam. The final exam is only available at the end of the second semester. In case of another failure in the Foreign Language Proficiency Exam, held at the beginning of the next academic year, students shall repeat the preparatory program. Students who have an average score of 69.50 or higher within the year and who have fulfilled the compulsory attendance at the expected level shall be considered as successful and thus they do not have to take the final exam.
f) Make-up Exam- Students shall be given make-up exams for the Midterm Exams, whereas they shall not be given any make-up exams for Quizzes, The Final Exam and Foreign Language Proficiency Exam for any reason. For the validation of the excuses, related terms are available in Article 12.
Article 7- There shall be no make-up examination for students studying at the preparatory program. However, the unsuccessful students are allowed to take the Foreign Language Proficiency Exam with the new registered students at the beginning of the next academic year.
Support Program and Summer School: Article 8- A Summer Support Program (Summer School) shall be available according to demand within the framework of the terms set forth in the Budgetary Law and Budget Execution Regulations for the unsuccessful students at the end of the academic year and the newly registered students for our university with a certain fee. Related provisions of Gazi University Regulations of Summer School shall be applied for the summer school. Students with an average score of minimum 49.50 shall be allowed to take the summer school. Attendance to the summer school shall be compulsory. Students, having more absence hours than 5% of the total, shall be considered as unsuccessful without considering their summer school scores.
Calculation of the Final Grade and the Overall Performance Grade: Article 9- For students studying at Gazi University School of Foreign Languages, the final grade shall be calculated by taking 70 % of the midterms and 30 % of the quizzes. Students’ overall performance shall be calculated by taking 50 % of the final grade and 50 % of the score taken in the final exam. Students with an overall performance score of 59.50 or higher shall be considered to have completed the preparatory program. Students who have a final grade of 69.50 or higher and who have fulfilled the compulsory attendance at the expected level shall be considered as successful and they do not have to take the final exam.
Objection to the Exam Result: Article 10- Students shall apply to the Management of the School of Foreign Languages with a petition within 7 (seven) days after its announcement and raise an objection to their mid-term exam results as a form of error of fact. Should any error be detected upon objection, students shall be notified of the corrections made.
Compulsory Attendance: Article 11- Attendance shall be compulsory in the preparatory school. When a student’s absenteeism exceeds the 15 % of the overall class hours, students shall not enter the lessons. These students shall not be admitted to the Final Exam and considered unsuccessful. Students shall have the right to take the Foreign Language Proficiency Exam in the next year. Attendance of the students, having taken the preparatory program due to absence or failure, to classes is compulsory.
Excuses: Article 12- Students’ being considered excused for the midterm exams shall be determined by the School of Foreign Languages Board. Any kind of applications related to the excuses shall be made with the related documents to the Management of the School of Foreign Languages within 7 days at the latest after the end date of the excuse. Expired excuses shall not be put into force. The health report shall meet the criteria and terms stated in the Gazi University Education System Regulation, in order to be valid for the make-up exam. The scores student achieve from exams during this period are invalid. There shall be no excuse for the Foreign Language Proficiency Exam, Exit Exam and Quizzes; however, students who could not take the Exit Exam shall have the right to take the Foreign Language Proficiency Exam at the beginning of the next academic year.
Discharge: Article 13- Article 4 of the mentioned regulation shall be applied for the discharge issues of the undergraduate students.
Section 3: Students subject to the Compulsory Foreign Language Education System: Article 14- In accordance with the Law No. 2547 related to the clause of Article 5, those shall be subject to the compulsory foreign language education: a- students studying at the faculties and vocational schools, not subjected to any compulsory preparatory school program; b- students who have completed the compulsory preparatory school; c- of students studying at faculties or vocational schools including a compulsory preparatory school program, those who have been successful in the Foreign Language Proficiency Exam and thus are exempt from it.
The Aim of the Education System: Article 15- to enable students to gain the basic proficiency in the related foreign language and develop the reading and writing skills of the students at a particular language level.
Choice of Language and Courses Opening:
Article 16- English, French and German are taught as foreign languages. Students choose one of these languages at the time of enrollment; however, they are not required to choose the language which they have learned at the high school.
Article 17- There should be at least 15 students who have chosen that language to open a foreign language course in a faculty or in a school. Should the number of applications be less than 15, students then need to choose one of the other courses.
Period of study: Article 18- For students mentioned in the article 14 (a) clause, foreign languages with the codes of ENG101/ 102/ 201/ 202, FR 101/ 102/ 201/ 202, GER 101/ 102/ 201/ 202 is at least 3 hours/credits in the freshmen and sophomores. For students who are in the article 14 (b) and (c) clause, foreign languages with the code of ENG 103, 104, 203, 204 is at least 3 hours/credits for the freshmen and sophomores. In accordance with article 12, Gazi University Academic Rules and Regulations Concerning Undergraduate Degree Programs, Examinations and Assessments, compulsory foreign language in the Faculty of Medicine is held on a yearly basis and is on a non credit basis. The lesson codes of this faculty are processed as ING 101/ 201/ 103/ 203.
Compulsory foreign language education is given in the first four terms in faculties and graduate schools that provide four years of education, and the first two terms in graduate and vocational schools providing two years of education.
Exams: Article 19-a) Compulsory foreign language proficiency test is held by the school of foreign language at the beginning of the new term for the students who have passed the exams held by Directorate of Student Selection and Placement Center (OSYM) and enrolled in an undergraduate program for the first time and defined in the Article 14 (a) clause. Students with a score of 59.50 and more are exempted from compulsory foreign language courses for the first year. Students with a score of 79.50 and more are exempted from compulsory foreign language courses for the first and second year. The students defined in the Article 14 (b) and (c) clauses can’t be exempted from compulsory foreign language courses for the first and second year. These students follow another program which is different from the other students and it is prepared by the School of Foreign Languages. The compulsory foreign language proficiency test evaluation range is seen below. For example; a student with a score of 79 is exempted from the first year with AA, but can’t be exempted from the second year. A student with a score of 80 is exempted from the first year with AA and is exempted from the second year with CC.
b) Midterm and final exams: A common program is followed in the compulsory foreign language course. Midterms and final exams are prepared by the School of Foreign Language assessment and evaluation unit. There is one midterm and one final exam during the semester. Since the academic program is annual, there are two midterms and one final exam only in the Faculty of Medicine. The dates of midterm and final exams are announced by The Management of the School of Foreign Languages. In the compulsory foreign language education, the percentage of the midterm is %40 and the percentage of the final is %60. The letter grade equivalents of the results that occur with the calculation of the midterm and the final exam are applied according to the table below:
c) Make-up Exams: Make-up exams are taken instead of the midterm exams. They are not taken in place of the final and foreign language proficiency exams. Students’ faculty or school decides whether they have the right to take the make-up exams. Make-up exams are held on a date determined by the School of Foreign Language in the relevant faculty/school/vocational school. The list of the excused students is sent to the School of Foreign Languages by the faculties and schools at least two weeks prior to the make-up exam date.
Summer school: article 20- Gazi University summer school regulations are applied in the summer school. In the summer school, foreign language lessons are given by the instructors of the School of Foreign Languages in the relevant faculty/school/vocational school.
Part 4 : System of the school of foreign languages:
Article 21- Gazi University School of Foreign Languages consists of Department of Basic Foreign Languages instructing English, German, French and Arabic and The Department of Modern Languages instructing compulsory foreign language education in the faculties and schools. Principals regarding the course hours, contents, exams and programs in the preparatory education and compulsory foreign language education are arranged by the school committee.
a) The school of foreign languages: The School committee and the school administrative committee work together. The School Committee and The school administrative committee perform the tasks of the faculty committee and the faculty administrative committee with regard to the school in accordance with the higher education law 2547.
b) The school committee consists of the chairmanship of the director with vice-directors and the heads of the units. The school committee convenes every beginning and end of the term as usual. Director of the school convenes the school committee when it is deemed necessary.
c) The school administrative committee: The school administrative committee consists of the chairmanship of the director with vice-directors and three academic members.
d) Units: Units consist of chairman, vice-chairman, administrative and academic coordinators.
Article 22- For the subjects that aren’t mentioned in this regulation, related articles of the Gazi University Academic Rules and Regulations Concerning Undergraduate Degree Programs, Examinations and Assessments are applied.
Validity article 23- This regulation comes into force after the approval date of Gazi University Senate.
Article 24- Articles of this regulation are conducted by the Rector of Gazi University.
Foreign Language Courses- Preparation Course for Proficiency Exams in Foreign Language
English, French, German, Arabic
Proficiency Exams in Foreign Language
The students who have obtained the right to be our students by passing the exam held by the Student Selection and Replacement Center (OSYM), enrolled in an undergraduate program for the first time and were defined in article two are tested by Proficiency in Foreign Language that is prepared by the School of Foreign Languages at the beginning of the new academic year. Having been exempted from the Preparation Program in the Foreign Language, the students who are successful in this exam start the undergraduate program that they enrolled at the university entrance period. The passing grade in the proficiency exam is 59.50 out of 100 for all undergraduate programs. The students who are admitted to the departments of Gazi University that have a compulsory preparation program from another higher education institutions in Turkey or abroad have to be successful in the Proficiency Exam of the School of Foreign Languages regardless of having attended a prep program before. Those who have attended this exam but weren’t successful although they took the exam have to follow the Preparation Program for Foreign Language.
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